| GENERAL
CHURCH POLICY AND PROCEDURE MANUAL
Church Policies
and Procedures designed for any church to use
immediately to more effectively manage the business
and ministries of the church.
| CPPM
Topic Outline and Sample Policy: |
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The following
is a copy of the CPPM outline, with a detailed
outline of one section (Youth Ministry). Each
line item has detailed information regarding
the policies and procedures of the Church (see
example of Section D1.2.3, D1.2.4, D1.17 and
G20-21).
| A) |
Church Philosophy & Purpose |
| B) |
Statement of Faith |
| C) |
Flow Chart |
| D) |
Ministries |
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D1 |
Youth |
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D1.1 |
Purchasing & Budget |
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D1.2 |
Youth Sponsors |
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D1.2.1 |
Selection & Approval |
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D1.2.2 |
Commitment Form |
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D1.2.3 |
Duties of Youth Sponsors |
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1. |
Present at all Youth
Ministry functions including regular meetings,
special events, etc. Inability to attend
any Youth Ministry events shall be discussed
with the Youth Pastor well in advance
of the date of the absence, so that additional
adult assistance can be arranged.
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2. |
Present
at all Church meetings, including regular
worship services and special services
(revival meetings, etc.). The Youth Sponsor
is encouraged and expected to be available
during altar times in services and should
respond to any request by the Church ministry
staff for assistance as an altar worker,
with particular emphasis devoted to praying
with youth who may respond to the invitation
or come forward for prayer. |
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3. |
Assist in the maintenance
and cleaning of the Youth Center facility
as requested and scheduled by the Youth
Pastor. |
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4. |
Perform
the specific assigned duties during Youth
Ministry meetings as delegated by the
Youth Pastor or his/her designated representative. |
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D1.2.4 |
Background Check |
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All
Youth Sponsors shall submit to an official
criminal background check prior to participating
in the Youth Ministry in any capacity. |
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D1.2.5 |
Covering Cost
of Youth Ministry Events for Youth Sponsors |
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D1.3 |
Youth Ministry Board |
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D1.4 |
Youth Group Name, Meeting
Times and Location |
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D1.5 |
Special Events |
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D1.6 |
Planning Group |
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D1.7 |
Youth Worship Team |
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D1.8 |
Bus Ministry |
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D1.9 |
Drama Team |
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D1.10 |
Speed-the-Light |
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D1.11 |
Sale of Merchandise/Food at
Youth Center |
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D1.12 |
Video Arcade and other Video
Games |
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D1.13 |
Check-in Procedure |
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D1.14 |
Youth Center Rules of Conduct |
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D1.15 |
Youth Center Hours of Operation |
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D1.16 |
Keys/Access to Youth Center |
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D1.17 |
Termination of Youth Center
Membership/Security |
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The
Youth Pastor retains the right and responsibility
of maintaining discipline at the Youth
Center and during all Youth Ministry meetings.
In the event a Youth Ministry member is
conducting themselves in a manner that
places the membership at large at risk
of injury, or their conduct is extreme
(as determined by the Youth pastor in
consultation with Youth Sponsors), the
Youth Pastor may terminate the right of
that member to attend the Youth Center
or other Youth Ministry events. |
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The process for termination
is as follows: |
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1. |
First
infraction: Verbal warning at the time
of the infraction, followed up with a
scheduled counseling session with the
member. |
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2. |
Second
infraction: Immediate dismissal from the
premises along with a scheduled time to
meet with the member and their parent(s)
and the Senior Pastor, which may result
in termination of their attendance rights
for a period of no less than (90) days. |
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3. |
A
letter shall be sent to the member’s
parents and the member outlining the decision
for termination for (90) days, and the
right of the member to return to the Youth
Ministry meetings after the (90) day period
has concluded. |
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A
report of this termination shall be written
and submitted to the Youth Board at it’s
next meeting.
If
at any time the Youth Pastor determines
the need to dismiss a member from the
premises of the youth ministry meeting
due to the severity of the member’s
behavior, the Youth Pastor retains the
right to immediately contact the parent
of the member and advise them of the problem,
along with an immediate (90) day termination
of attendance rights. It is noted this
should be a rare event. |
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D1.18 |
Age Limitations for Members |
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D1.19 |
Fine Arts Festival Participation |
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D1.19.1 |
Purpose |
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D1.19.2 |
Participation |
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D1.20 |
Out of Town Trip Rules of
Conduct |
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D1.21 |
Youth Center Alarm System |
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D1.22 |
Youth Center Sound System |
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D1.23 |
Web Site |
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D2 |
Music & Drama |
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D3 |
Sunday School |
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D4 |
Children’s Ministry |
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D5 |
Royal Rangers |
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D6 |
Missionettes |
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D7 |
Women’s Ministry |
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D8 |
Men’s Ministry |
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D9 |
Twelve-Step |
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D10 |
Visitation |
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D11 |
Small Groups |
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D12 |
Single Adult |
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D13 |
Senior Adult |
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D14 |
Guest Services |
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D15 |
Missions |
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D16 |
Web Site |
| E) |
Worship Services |
| F) |
Church Administration |
| G) |
Personnel |
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G20 |
Job Descriptions |
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Senior Pastor |
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Administrator |
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Treasurer |
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Administrative Assistant |
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Assistant Pastor |
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Minister of Evangelism &
Outreach |
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Minister of Education |
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Women’s Pastor |
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Men’s Pastor |
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Singles Pastor |
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Family Pastor |
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Children’s Pastor |
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Youth Pastor |
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Minister of Music & Fine
Arts |
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Facilities Maintenance Director |
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G21 |
Personnel Forms |
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Confidentiality Agreement |
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Consent for Drug/Alcohol Screen
Testing |
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Employee Performance Review |
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Disciplinary Warning |
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Employee Exit Interview |
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Cobra Letter to Terminating
Employee |
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Telephone Reference Checklist |
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Request for Reference |
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Interviewing Do’s &
Dont’s |
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Employment Application |
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Authorization to Release
Information |
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Applicant Interview Summary |
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Employment Agreement |
| H) |
Legal |
| I) |
Facilities |
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Appendix: |
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Commitment
Forms; Abuse/Neglect Report Form; Supplies
Request Form; Medical Release; Property
Transfer/Donation; Soundtrack Request;
Recording Purchase Request; Benevolence
Assistance Request.
This sample is just a small picture of
the complete CPPM. This manual is great
for any size Church from 50 to 5,000 members.
The CPPM is designed so that the Church
staff, Board or volunteers can easily
customize it and make the manual specific
to the local church.
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Why
Should a Church have a PPM?
Having a printed PPM that all staff
and congregation members can refer to eliminates
many church disputes and accusations of “favoritism”
on the part of decisions made by the Pastor.
This manual should be approved and adopted by
the Church Board as the “official”
PPM of the Church.
Why
Is This Important Now?
The headlines are shouting about churches
employing staff or using volunteers who have
a criminal background and subsequently commit
a crime involving church funds or members. The
CPPM provides outstanding policies and forms
to prevent the church from making these kinds
of mistakes, plus much more.
What
Do You Get?
You receive the entire CPPM on CD in
the Microsoft Word program format. The staff
or Board of the local Church can customize manual
based on the ministries and needs of the local
church. Permission to copy the manual for use
by the local Church is also provided.
How
Much Detail is Provided?
The CPPM has multiple sections dealing
with the daily operation of the Church. Complete
policies and procedures are provided for each
section of the Main Outline. You’ll be
amazed at the ideas contained in this manual!
Specific policies include:
- Background Checks
- Leadership Commitment
to Tithe
- Announcements from the
Platform
- Unscheduled Special Music
- Request for Help from
Non-Member
- Spiritual Authority during
services
- Product/merchandise sales
in the foyer
- Cell phones/pagers in
the sanctuary
- Food/drinks in the sanctuary
- Scheduling use of the
facilities
- Fee schedule for use
of facilities
- Donation of Equipment
- Ninety-day waiting period
for all new leaders
- Nursery” check-in,
sick child, parent call, etc.
- AND MUCH MORE
What
Forms Does the Manual Have?
A host of forms are ready for immediate
use, including: Leadership Commitment; Abuse/Neglect
Report; Supplies Request; Medical Release; Property
Transfer/Donation; Benevolence Assistance Request;
Personnel Forms and MORE.
Who
Should Buy This?
The General CPPM is designed for church
congregations of any size. Pastors and boards
will find the CPPM is a valuable tool for organizing
and operating the church in a consistently fair
and businesslike manner.
CAN
I USE IT NOW?
While the CPPM will need to be read
and customized to meet the local
Church’s specific needs, most of the manual
is ready to print and use immediately.
The CPPM
has several “Guidelines” sections
designed for printing and distribution to church
members and non-members alike.
For example,
when a couple wants to rent the facilities for
their wedding, this manual has “Guidelines
for Use of Church Facilities” appropriate
for distribution to that couple. This Guideline
gives the specific church policies regarding
rental fees, use of classrooms and kitchen,
moving of any platform equipment, use of church
equipment (including sound and lights), cleaning
responsibilities, and more.
Here’s
what people are saying about the CPPM:
“The
CPPM is long overdue!”
“The
Personnel Policies and Procedures and Personnel
Forms alone are a great bargain!”
“WOW!
Over 200 pages of great material!”
“The
best $99 this Church ever invested!”
“The
CPPM is a GREAT tool for training Church volunteers.
“
“It’s
so great to say, ‘It’s against Church
policy’ instead of just plain ‘NO’.
What a blessing to a Pastor.”
“It’s
time for us to take care of the BUSINESS of
the Church !”
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How
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Payment to:
Horizon Services, Inc.
Rt. 5 Box 226
2308 County Rd. 3007
Bartlesville, OK 74003
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